Capture the full question
Ask the supplier to connect feedback to a feature, requirement or document revision. Include the proposed alternative and the reason it is suggested. Keep a record that the design team can review without reconstructing a phone conversation. Different comments may concern appearance, manufacturability or delivery; clarify which decision each one affects.
Close the loop
Assign an owner to assess the comment, record the decision and communicate the outcome. If a change is approved, update the controlled package rather than relying on a note outside the drawing set. If it is declined, explain the relevant requirement. A feedback loop is complete when both sides understand the current instruction and know which previous assumption has changed.
A practical review checklist
- Link comments to a revision.
- Assign a review owner.
- Communicate the controlled outcome.
Further reading
General design-planning material. Actual specifications, machine operation and safety decisions require suitable qualified expertise.